Office Administrator
Sanctuary United Church of Christ, a faith community originally formed in 1875, transitioned in 2014 to a new space and new model of being church in the community. Re-visioning the practice of faith in today’s technological and multicultural environment this cutting edge, progressive organization seeks an intellectually curious, detail-oriented, tech savvy professional to manage the business aspects and day-to-day functioning of the organization.
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Responsible for coordinating, maintaining and facilitating support systems, you’ll enable clergy, staff, volunteers and members to implement the church’s mission and programs. This position is integral to the church’s ministry and must be supportive of its theology, spirit and style
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The role requires efficiency through the leveraging of technology; professionalism; and the ability to build relationships, work as part of a team, problem solve, and maintain a high level of confidentiality at all times.
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The position is half-time (20 hours per week); and is being implemented in conjunction with a revamped staffing model with a Sanctuary Manager specializing in development, marketing and communications; social media and administrative interns; and marketing and fundraising contractors.
Office Management – Coordinate and facilitate work flow of office and pastor; work with team members to coordinate the creation, production and distribution of church publications, both print and online, including the newsletter, weekly bulletins, programs, and electronic communications, publicity and brochures as needed. Monitor and ensure maintenance of church records (donations, membership, statistics, etc.) and files (correspondence, publications, archives, etc.) including minutes of meetings and reports. Maintain the Church Events and Faculties Calendar. Oversee maintenance of all office, computer/network equipment and facility supplies.
Financial Management – Utilize QuickBooks to track, review and ensure timely processing of accounts payables. Coordinate approval and resolution with appropriate Council & Committee. Prepare invoices and generate checks for signature by the Treasurer. Maintain invoice records and documentation of payments to support financial audits. Working with Treasurer, track church expenditures and prepare and distribute financial reports to Council and Committees; work with Council and Committees on budget development; review and make funding recommendations, oversee purchasing for office and facility supplies.
Facility Management – Staff the church office Tuesday through Friday, 11am-6pm: answer phone and email; greet guests and provide hospitality; field inquiries; sort the mail; order supplies; maintain organization of storage; and receive deliveries. Manage and coordinate use of building space: schedule speakers, presenters and external organizations for events and oversee all related details; maintain an online activity and use of space calendar; manage all fees/payments related to events and use of space. Manage the day-to-day work of the church sexton.
Information and Communications Management: A key to success in this role will be the use of information technologies, including: web-based tools (calendar, website, search, marketing and social media), constituent database, financial programs (QuickBooks) as well as MS Word, Publisher, Excel, PowerPoint and Email.
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Additional Notes:
The ideal candidate will be a self-starter, willing to work alone and able to manage complexity. Other characteristics include:
- Excellent organizational sensibilities and skills
- A welcoming personality that celebrates the diversity of the human spirit
- A commitment to holding confidences and maintaining appropriate boundaries
- The ability to juggle many expectations and prioritize multiple projects
- Frugal with resources while generous of spirit
- A willingness to do what it takes
- An ability to thrive in fast paced environment that is conducive to change
Interested candidates must have financial background, including current knowledge of accounting practices and record keeping systems as well as familiarity with desktop publishing.
Computer skills should be current and the candidate should have a working understanding of desktop procedures, computer networks, database management, and printer/copier functions (technical support is provided by contractors). Knowledge of MS Office, QuickBooks, Email, and internet is essential.
Competitive compensation is offered.
At least 5-8 years prior supervisory and/or office management experience preferred. An Equal Opportunity employer.
Interested candidates should submit a resume and letter of interest, detailing qualifications to jobs@sanctuaryucc.org- no telephone inquiries, please.
Sanctuary, United Church of Christ
458 High Street, Medford, MA 02155
781.395.3360
www.SanctuaryUCC.org
www.medfordchurch.org
www.LakotaYouthStay.org
